Job Description

Responsible for accounting and clerical duties related to the efficient maintenance of processing of accounts payable transactions.

Duties Include:

· Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices

· Reconciles processed work by verifying entries and comparing system reports to balances

· Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries

· Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation

· Research and resolve invoice discrepancies and issues

· Ensures credit is received for outstanding memos

· Maintains accounting ledgers by verifying and posting account transactions

· Maintains historical records by filing documents

· Continuing to improve the payment process

· Post Invoices from vendors

· Match Invoices to statements

· Maintain checkbook in Excel

· Maintain required records such as W-9's

· Scan Invoices into our Document Management System

· Flexible schedule and work from home after training

· Perform other duties as assigned

Accounts Payable Specialist Requirements:

· High school diploma, GED, or equivalent required

· 2-3 years of accounts payable experience required

· Knowledge of general accounting procedures

· Proficient in Microsoft Suite, particularly Excel

· Able to multi-task and prioritize work effectively

Minimum Job Requirements:

· Accountability – Ability to accept responsibility and account for his/her actions

· Active Listening – Ability to actively attend to, convey and understand the comments and questions of others.

· Assertiveness – Ability to act in a self-confident manner to facilitate completion of a work assignment or to defend a position or idea

· Communication, Oral – Ability to communicate effectively with others using spoken word

· Communication, Written – Ability to communicate in writing clearly and concisely.

· Customer-Oriented – Ability to take care of the customers' needs while following company procedures.

· Honesty / Integrity – Ability to be truthful and be seen as credible in the workplace.

· Organized – Possessing the trait of being organized or following a systematic method of performing a task.

· Problem-Solving – Ability to find a solution for or to deal proactively with work-related problems.

· Time Management: Ability to utilize the available time to organize and complete work within deadlines.

Physical Demands / Work Environment:

· Frequent squatting, bending, and twisting.

· Repetitive motion

· Standing for extended periods of time.

· Vision (Near, distance, Color, Peripheral, Depth Perception)

· Sense of sound (Alarms, horns and motorized equipment)

· An Equal Opportunity Employer

· Drug-Free Workplace: pre-employment drug screen is a condition of employment

PI063727345bad-30492-35652050

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