Job Description

Administrative Assistant

About Us

Adeia (NASDAQ: ADEA) is a publicly traded Intellectual Property Licensing company headquartered in San Jose, CA with approximately 150 employees primarily in North America. Adeia invents, develops, and licenses fundamental innovations that shape the way millions of people explore and experience entertainment in an increasingly connected world. From TVs to smartphones, and across all types of entertainment experiences, Adeia’s technologies allow users to manage content and connections in a way that is smart, immersive, and personal.

Job Summary:

We are seeking a detail-oriented and highly organized Administrative Assistant to provide essential support to our administrative and executive teams. In this role, you will handle various administrative tasks, provide on-site support for meetings and events, and ensure the smooth operation of daily office functions. This position is ideal for a proactive individual who is eager to learn and grow in a professional environment.

Key Responsibilities:

1. Administrative Support:

• Manage logistics for onsite meetings and events.
• Manage and organize office documentation and maintain accurate records.
• Assist in preparing reports, presentations, and correspondence.

1. Scheduling and Coordination:

• Maintain and update calendars, schedules, and appointments.
• Coordinate meetings, place catering orders and book conference rooms.
• Partner with Facilities and IT

1. Office Maintenance:

• Monitor and replenish office supplies.
• Ensure the workspace remains clean, organized, and functional.

1. Team Assistance:

• Provide support to team members on projects and tasks as assigned.
• Assist in onboarding new employees by organizing materials and setting up workspaces.

Qualifications:

• Education: High school diploma or equivalent required; an Associate’s or Bachelor’s degree is a plus.
• Experience: Requires 1-2 years of experience in an administrative or clerical role.
• Skills:
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Mac experience is a plus.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Attention to detail and a proactive approach to problem-solving.

Key Competencies:

• Professional demeanor and positive attitude.
• Ability to work independently and as part of a team.
• Strong time-management skills and ability to meet deadlines.
• Adaptability to handle diverse tasks and responsibilities.

Work Environment:

• Office-based position with occasional remote work opportunities.
• Standard working hours with occasional need for overtime during busy periods.

The base compensation range for this position is: $92,000 - $115,000.

Location:

This is a hybrid role in our San Jose, CA office on Tuesdays and other days, as necessary.

Life @ Adeia:

At Adeia, we are dedicated to creating a workplace where all employees have a voice and sense of belonging, feel safe and valued, and are acknowledged for how their unique differences contribute to organizational culture and business outcomes.

Our employees and their families are important to us, and our comprehensive pay, stock, and benefits programs reflect that. Adeia supports personal well-being, builds financial security, and enables employees to share in our collective success.

Rewards include:

• Competitive compensation (salary, equity, and bonuses) and comprehensive benefits are designed to foster work-life balance, care for your health, protect your finances, and help you save and invest for the future.

• Generous paid time away from work, including flexible time off, holidays and sick time, health and wellness initiatives, and a charitable match program to help you give back to your community.

• Great benefits, which vary by location and can be site-specific: employee discounts, transportation reimbursements, and fitness facilities.

• A flexible, hybrid work environment combining the best of in-office collaboration and community-building along with the benefits of working from home.

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