Job Description

Immediate need for an Administrative Assistant/ Receptionist for corporate offices. Do you possess the structure, attention to detail, first-time quality and do you thrive in a high-energy environment? You will provide administrative support to the corporate offices and will work with corporate departments on a variety of tasks related to the Company’s long-term goals and objectives. A courteous and polished professional that will deliver exemplary work to executives and board members is needed.

***100% in office /Onsite****

Responsibilities

• Administrative duties include scanning documents and making sure that office supplies are at adequate levels.
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist with offsite conferences and external events, including catering and transportation
• Assist with preparing and producing reports, presentations and briefs that are assigned by Senior Management
• Assist with managing Executive calendars, meetings and appointments and provide reminders
• Assist with developing and carry out an efficient documentation and filing system
• Assist in editing spreadsheets and presentations, including printing and binding, for clients and internal customers
• Produce high quality emails and messages to individuals at all levels of the organization
• Serve as an asset to the accounting team by providing valuable administrative support

Qualifications

• Ability to exercise good judgment in confidential situations, and Strong interpersonal, written, and oral communication skills
• Exhibit polish, professionalism, high emotional intelligence and radiate positive energy
• Proven experience interacting with senior management with the advanced ability to organize.
• Excellent telephone and email etiquette and ability to manage competing priorities i.e. calendar management
• Intermediate proficiency in Microsoft Office suites (Excel and Word)
• Proficiency in English
• Discretion and confidentiality
• Relentless problem-solver, resourceful and creative
• Passion for building great culture
• College degree is a plus

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