Job Description
The Administrative assistant will be responsible for supporting administrative initiatives and assisting the leadership team within the Office. This position requires the ability to perform data entry, complete special projects with other departments, schedule appointments, manage a calendar, and eloquently communicate information to clients and agents alike, take dictation, and otherwise relieve office officials of clerical and administrative work. The Administrative assistant will work collaboratively with company departments inclusive of but not limited to the IT Department, Facilities Team, Market Leader, and Regional Recruiting Coordinators.
Please note this is an on-site role based in our El Segundo, CA office.
Key Responsibilities
Office Administration:
- Ordering, stocking, inventory, and expense report of office supplies
- Costco, Amazon, etc.
- Coffee supplies stocking (daily)
- Liaison for MRIES and New Hire agent for smooth on-boarding and off-boarding process
- Computer set up, phones etc.
- Welcome packets and New Hire collateral
- Building and office card access
- Updating seating chart in Box and in Atlas
- Workstation setup as needed
- Clean out agent cube if terminated
- Liaison between building management and MREIS
- Handle on-site building requests
- Restocking public restroom, light not working, A/C issues, etc.
- Required emergency course education
- Parking validations
- Office equipment management
- Reload and troubleshoot Pitney Bowes system
- Printer supplies (toner and paper) and stocking (daily)
- Printer troubleshooting and handle troubleshooting with vendor
- Mail pickup and delivery (daily)
- Cleaning up office
- Keeping organized and presentable (daily)
- Clean refrigerator (weekly)
- Setup conference room for conference calls and meetings
- Monday morning meeting
- Setup live trainings
- Stocking collateral and water for meetings
- Setting up recruiting presentations
- Coordinating with vendors for miscellaneous office tasks
- Assisting agents with basic technology needs
- Expense reimbursements
- Coordinating internal office events
Market Leader Administrative Support
- Office Competition Support
- Miscellaneous tasks
Training Support - Act as the office point of contact for Matthews University Program and assisting Training and Recruiting Team ad hoc
- Preparing first day collateral
- Posting training calendar around office
- Organizing mixers and activities
- Ordering catering and setting up for Summer Training Events
- Track summer class’s progress in Google Classroom
- Prepare conference room for live trainings and herd summer class
Requirements
- Associates Degree or higher
- 2+ year(s) relative experience
- Expert knowledge of Microsoft Office including but not limited to Word, Excel, OneNote, and Outlook
- Ability to work in a fast-paced, demanding environment while maintaining strong attention to detail and time management
- Excellent interpersonal and communication skills
- Exceptional problem-solving skills
- Ability to apply common sense and understanding to interpret instructions and perform duties efficiently
The ideal candidate is extremely detail oriented, intelligent, confident, and professional. This person must be proactive with the ability to anticipate potential problems and solve them before they occur. The candidate should be driven, ambitious, excited by new challenges, and will thrive in a fast-paced, high-energy work environment. This is an entry-level opportunity with the potential for considerable career growth within the firm.
Hourly Wage – $19-$20
MREIS is an Equal Opportunity Employer; employment with MREIS is subject to proven merit, competence and qualifications and will not be influenced in any manner by race, color, gender, religion, national origin/ethnicity, disability status, veteran status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.
Job Tags
Hourly pay, Summer work, Work at office, Day shift,