Job Description

Pay : $27.00 - $29.00/hour (based on experience) + Accrued Paid Leave during the temporary period and once hired by the client a full benefits package will be offered

Overview : Our client, a friendly and small locally owned CPA firm in Boulder, CO, is seeking a temp-to-hire Administrative Assistant to support the office. Great location, free parking, training provided, and views of the Flatirons from the office space! To be successful in this position, someone must be highly reliable, and have a strong organizational and MS Office Suite skills.

Schedule : Monday - Friday, 8:30 AM - 5:00 PM (during tax season, this position could require up to 10 hours of overtime)

Duties :

• Daily opening and closing of the office
• Answering and directing incoming calls
• Greeting clients and visitors
• Scheduling appointments and maintaining calendars
• Handling of incoming and outgoing mail, Certified Return Receipt mailings, Priority Mail, FedEx
• Scanning and copying of incoming client tax documents
• Setting up and maintaining client files, both electronically and physically
• Ordering lunch for weekly office meetings, picking up as required
• Monitoring and maintaining office/kitchen/mailing supplies
• Helping with training of new employees on office procedures and their employment paperwork
• Consistent follow-up with clients to ensure returns are processed in a timely manner
• Maintaining petty cash and preparing reimbursement worksheets
• Reviewing prepared tax returns by ticking and tying workpaper calculations
• Producing client tax organizers and accompanying letters in December and mailing them in January
• Ordering, preparing, coordinating with accountants, and mailing the annual holiday cards
• Corresponding with certain contractual vendors, such as secure document management, water deliveries
• Maintaining office databases, including client, vendor, and sphere databases
• Accurately maintaining the client tax return log book and coordinating the information with accountants
• Mailing of quarterly estimated payment reminder letters and estimated payment vouchers to clients

Qualifications :

• Minimum of 1 year of experience in office administration
• Bachelors degree preferred, but not required
• Proficiency with Microsoft Office – Excel, Word, and Outlook predominantly
• Familiarity with office equipment, such as the copier and printers, postage meter
• Ability to maintain strict confidentiality
• Professional appearance and manner, with excellent verbal and written communication
• Strong organizational skills and an exceptional attention to detail
• Must be a team member with an emphasis on providing our valued clients with the highest standards of service
• High reliability and punctuality, including skillful time management

J. Kent Staffing is an Equal Opportunity Employer.

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