Job Description

Job Description: Administrative/Facilities Coordinator

Location: San Francisco, CA

Contract: 6+ months

Pay: $25-29/hr

Schedule: Monday - Friday 7:30am-4:30pm

Are you a high-energy, proactive multitasker who thrives in a dynamic environment? Do you enjoy being hands-on and take pride in maintaining a clean, organized, and efficient workspace? If that sounds like you, we’re excited to invite you to join our San Francisco HUB as a Facilities Specialist!

Role Overview

In this dual role, the Facilities Coordinator will manage and handle various facilities-related responsibilities while actively performing porter duties. This position is ideal for someone who excels in both strategic thinking and hands-on execution, seamlessly balancing periods of high-paced activity and quieter times with a ‘roll-up-your-sleeves’ attitude.

Key Responsibilities

Facilities Management:

• Oversee the daily operations of the facility to ensure cleanliness, organization, and functionality.
• Proactively manage maintenance needs, address repairs, and liaise with vendors and service providers as needed.
• Monitor building systems and supplies, ensuring stock levels of cleaning materials and other essentials.

Porter Duties:

• Perform routine cleaning tasks such as general upkeep of shared spaces.
• Set up and break down spaces for events or meetings as required.

Leadership and Team Engagement:

• Be the go-to person for all on-site operational requirements and provide support where needed.
• Lead by example by demonstrating a strong work ethic and problem-solving skills, encouraging a positive and efficient work atmosphere.
• Organize your time to focus on priority tasks while addressing unexpected facility and operational needs with agility.

Flexible Workload Management:

• Balance duties effectively during both busy times (e.g., events) and quieter periods by tackling ongoing maintenance, inventory checks, or process improvements.
• Contribute ideas for optimizing facility operations and boosting efficiency during downtime.

Ideal Candidate Qualities

• High-energy, dependable, and thrives in a dynamic, hands-on environment.
• Adept at multitasking and managing various responsibilities simultaneously.
• Can naturally transition between porter duties and higher-level facilities management tasks.
• Strong attention to detail and takes pride in maintaining a well-functioning environment.
• A "do-er" who is proactive, solutions-oriented, and self-motivated.
• Flexible and adaptable, comfortable working during busy and slower periods without losing focus, and able to lift up to 20 pounds.

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