Job Description

POTTED UP is a boutique landscape firm offering landscape design, installation and maintenance services in the city of Boston, MA. Founded in 2007, our award-winning work is customized, inspired and crafted from an array of styles to achieve our client’s landscape goals. We are a fast-growing company and we are excited to offer fun, pro-active professionals an opportunity to build a career at Potted UP.

Bookkeeper / Office Manager

The Office Manager is a full-time, in-office position supporting staff in day-to-day operations, as well as maintaining strong financial systems and reporting structures for the business. The Office Manager is a confidential employee who is an active participate in the management team regularly involved in discussion with management about budgets and employees.

Responsibilities

• Maintain day-to-day financial operations with functional responsibility for accounts payable, account receivables and payroll
• Prepares financial reports, reconciles bank statements, credit card statements and bookkeeping ledgers
• Process financial transactions and pay invoices in a timely manner
• Daily posting of financial transactions in QuickBooks,
• Invoice clients on a 30 day cycle; prepare client invoices and invoices clients by the 3 rd of each month
• Monitor contract deliverables to ensure Potted Up is providing services within client approved budget
• Prepare financial documents for monthly, quarterly and annual taxes
• Assist in generating sales by preparing proposal templates
• Work with Director of Operations to prepare weekly gardening maintenance delivery appointments
• Manage benefits administration
• Answers telephone, respond to general emails
• Maintains senior leadership calendars and assist with emails
• Maintains office files – electronic and hardcopy
• Ordering supplies
• Post job notices, coordinate interview process and oversee on-boarding of new employees
• Coordinate social media: Instagram, Facebook, Indeed

Experienced required for this position:

• Bachelor Degree or Business Administration Diploma preferred
• 2-3 years prior bookkeeping experience
• Proficiency in QuickBooks - online
• Strong knowledge of the following Software/Technology:
• Copper (gmail integrated CRM)
• Microsoft Office Suite (Excel, Word, Power-point)
• Web usage, updates
• Social media – Facebook, Instagram, etc.
• Google calendar, Gmail, Dropbox
• Customer service and relation skills
• Ability to multi-task and good time management skills
• Excellent verbal and written communications 

Benefits:

We offer a highly professional, cooperative work environment by promoting a strong sense of teamwork, excellent client relations and a friendly, respectful work environment. Benefits include:

• Paid Vacation Time & Holidays
• Paid Sick Time
• Retirement program with company match (401K)
• Annual Bonus Program
• Educational and Licensing reimbursement 

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