Job Description

The office manager/bookkeeper is responsible for assisting the accounting department with the financial record-keeping and the overall administrative duties of the office. This role combines accounting tasks with office management responsibilities, ensuring smooth financial operations and efficient day-to-day office functions. The person in this position will need to be highly organized, detail-oriented, computer and tech savvy and capable of juggling multiple tasks.

Key Responsibilities:

Bookkeeping Duties:

• Maintain accurate financial records by recording all daily transactions, including purchases, sales, receipts, and payments.
• Update the general ledger, ensuring the accurate classification of transactions.
• Manage accounts payable by processing vendor invoices and ensuring timely payment.
• Oversee accounts receivable, including invoicing clients and following up on overdue payments.
• Prepare and maintain financial statements (income statement, balance sheet, cash flow statement) for management review.
• Maintain records for tax audits and filing requirements.
• Help prepare for internal and external audits by organizing financial documents and addressing any queries from auditors.

Office Management Duties:

• Provide administrative support to the team, including managing calendars, scheduling meetings, and preparing documents.
• Handle incoming phone calls, emails, and mail, directing them to appropriate personnel.
• Oversee day-to-day office operations, ensuring a smooth and organized work environment.
• Manage office supplies, equipment, and inventory, placing orders and ensuring all equipment is in working order.
• Assist with handling and processing construction licensing

Required Skills and Qualifications:

• A high school diploma or equivalent is required; a degree in accounting, business administration, or a related field is preferred.
• Previous experience in bookkeeping, office management, or a similar dual-role position is highly desirable.
• Proficiency in accounting software (e.g., QuickBooks, Xero) and Microsoft Office Suite (Excel, Teams, Word, Outlook).
• Strong data entry and technical skills and understanding of computers.
• Strong organizational, time management, and multitasking abilities.
• Excellent communication skills, both written and verbal.
• Basic knowledge of payroll systems, accounting principles, and financial reporting.
• Ability to shift between tasks quickly and smoothly.
• Strong problem-solving abilities and attention to detail.

About Bancroft:

Our mission at Bancroft Construction Services is to provide quality environmental compliance consulting services with honesty, sincerity, and diligence. By providing environmental compliance consulting services, we demonstrate our devotion to ensuring California’s waterways remain pure and unpolluted and its precious biological and cultural resources are protected and preserved for generations to come.

We have a successful history working on a wide variety of projects, from California High Speed Rail Construction Package 4 to the Skookumchuck Wind Energy Project. We also have experience working on high-profile projects with companies such as Southern California Edison.

Bancroft Construction Services, LLC is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, religious creed, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law

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