Job Description

Join a thriving company offering a direct-hire opportunity with great pay and exciting growth potential! Work in a fast-paced, professional environment while providing critical executive support at the highest level.

Primary Services is excited to announce the role of Chief of Staff for a prestigious client. This position requires a highly organized and proactive professional to manage executive-level administrative functions, ensuring seamless daily operations. This is an excellent opportunity for an experienced individual to provide high-level support while maintaining confidentiality and efficiency in a corporate setting.

Responsibilities:

• Manage the CEO’s calendar, scheduling meetings, appointments, and calls while resolving conflicts and optimizing time management.
• Plan, organize, and execute business meetings, including preparing materials, distributing documents, and recording minutes.
• Prepare and edit presentations, reports, agendas, and communications for internal and external distribution.
• Evaluate and prioritize incoming calls and communications, responding or referring as appropriate.
• Organize domestic and international travel arrangements, including flights, accommodations, and detailed itineraries.
• Monitor expenses and prepare detailed reports for processing.
• Handle sensitive matters with discretion and confidentiality, safeguarding company and personal information.
• Support office operations, including vendor coordination, supply management, and administrative process improvements.

Qualifications:

• Associate’s degree in a related field or equivalent education and work experience.
• 5+ years of executive administrative experience supporting C-suite executives in a professional office environment.
• Proven ability to handle confidential information with discretion.
• Strong organizational skills with the ability to prioritize tasks and make sound judgments under pressure.
• Exceptional written and verbal communication skills, capable of interacting at all organizational levels.
• Advanced proficiency in Microsoft Office Suite, calendar applications, and administrative tools.

Preferred Qualifications:

• Bachelor’s degree in a related field.
• 9+ years of executive administrative experience in a high-growth, global organization.
• Experience supporting executives in engineering services or similar industries.

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