Job Description

Confidential | Miami-Based | Full-Time

We are seeking a uniquely skilled Chief of Staff to serve as the operational right hand and professional gatekeeper to a high-profile real estate principal. This role requires a true generalist with the breadth, intelligence, and adaptability to operate across multiple disciplines at a high standard.

The ideal candidate is a 7/10 or better in all core areas below — someone who can move seamlessly between financials, construction, design, transactions, leasing, brand presence, and luxury-level execution. This is not a traditional corporate CoS; it is a high-touch, owner-facing role that blends commercial real estate acumen with strategic oversight, operational coordination, and impeccable judgment.

KEY RESPONSIBILITIES

1. Financial Oversight & CAM Reconciliations

• Review property financials, operating budgets, NOI performance, and expense allocations.
• Support CAM reconciliations, tenant chargebacks, and financial reporting.
• Liaise with accountants, PMs, and internal finance teams to ensure accuracy and alignment.

2. Commercial Real Estate Transactions

• Assist with acquisitions, dispositions, and P&S processes.
• Coordinate due diligence, estoppels, financial underwriting inputs, and closing workflows.
• Prepare deal materials, organize documentation, and maintain transaction pipelines.

3. Construction & Tenant Buildouts

• Oversee tenant improvements, punch lists, timelines, GC/architect coordination, and quality control.
• Attend construction walk-throughs and escalate issues proactively.
• Review budgets, proposals, and schedules to ensure alignment with ownership vision.

4. Leasing Support

• Work with brokers on LOIs, lease drafts, renewals, and tenant negotiations.
• Maintain a clear understanding of market activity and tenancy strategy.
• Handle tenant communications and track key leasing milestones.

5. Social Media, Marketing & PR Support

• Coordinate content capture and brand messaging for the principal.
• Support personal PR moments, digital presence, and community-facing initiatives.
• Ensure consistent, well-curated external representation aligned with the brand.

6. Architecture & Plans

• Review drawings, plans, and design packages with an eye for accuracy and practicality.
• Facilitate communication between ownership, architects, designers, and contractors.
• Catch issues early and ensure decisions reflect the principal’s standards and intent.

7. Luxury Experience & Client Interaction

• Maintain a refined, white-glove level of presentation and communication.
• Interface with high-net-worth individuals, investors, and partners professionally.
• Support VIP walkthroughs, property tours, events, and high-touch client interactions.

ADDITIONAL CORE FUNCTIONS

• Serve as professional gatekeeper , controlling access, communication, and priorities.
• Shadow the principal as needed to maintain alignment and move initiatives forward.
• Anticipate needs, resolve conflicts, and ensure the principal’s time is maximized.
• Coordinate across internal teams, vendors, consultants, and external stakeholders.
• Deliver high-level summaries, briefing materials, and actionable follow-up plans.

IDEAL CANDIDATE PROFILE

• 5-7+ years in a hybrid role spanning real estate operations, development, asset management, project management, or executive support.
• Demonstrated ability to operate independently, make decisions, and drive outcomes.
• Exceptional communication, discretion, and emotional intelligence.
• Strong aesthetic sensibility and comfort working in luxury environments.
• Thrives in a fast-paced, entrepreneurial, founder-led setting.
• Able to juggle many projects simultaneously without dropping details.
• Comfortable wearing multiple hats — from financial analysis to field walks to PR touchpoints.

WHAT MAKES THIS ROLE UNIQUE

This position is designed for someone who can think like an operator, act like a strategic partner, and execute like a project manager — all while maintaining polish, confidentiality, and the flexibility required when supporting a principal directly.

It is the ideal seat for someone who wants heavy exposure across:

CRE transactions, construction, leasing, branding, architecture, luxury operations, and executive decision flow.

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