Job Description

Everyone says they want to change the world. We’re looking for people who actually will.

Alliance Defending Freedom is an alliance-building legal organization that advocates for the right of people to freely live out their faith. Please review our Statement of Faith and  . 

Creative Project Coordinator

Alliance Defending Freedom is looking for a highly professional Creative Project Coordinator to join us in our Scottsdale, AZ office. As the Creative Project Coordinator, you are a vital part of the Constituent Communications team as we partner with the Direct Response team to develop direct mail fundraising materials. You will assist in managing the creative process for printed mail projects, including appeals, newsletters, and other mail items. You will be responsible for monitoring the content and art development of projects by managing project timelines, communicating with Team Members, and ensuring excellence on every job by shepherding projects through the proper fulfillment and review processes. In this role, you will report to and work with the Creative Manager to ensure that each mail project reaches completion using a multi-step process.

Essential Responsibilities:

• Assist in the management of mail projects (appeals, newsletters, proposals, etc.) by monitoring the creative process, which includes art creation and content development.
• Ensure that projects flow according to schedule and flag any potential problems as needed.
• Work with the Creative Manager to ensure that each project is error-free and presents a level of excellence.
• Monitor project timelines so that they are started and kept on schedule using process templates and software approved by ADF, and ensure that job schedules are followed by all Team Members involved.
• Communicate clearly and effectively with Team Members on multiple teams to ensure that mail projects proceed smoothly and meet all project goals.
• Move projects through the creative review process and consolidate edits as needed.
• Maintain calendars, timelines, and task lists for mail projects.
• Facilitate creative problem-solving and strategic process planning.
• Coordinate and schedule meetings, including preparing and distributing all preliminary documents needed for meetings.
• Accurately document notes and decisions made in meetings to ensure that all Team Members have a clear understanding of the agreed direction and next steps for the project or campaign.
• Collect and organize assets for all creative projects.
• Set up, document, and test vanity URLs.
• Compare direct mail art layouts with the Word documents approved by the legal team to ensure the copy is accurate and all legal changes have been incorporated.
• Collaborate with cross-team Direct Response Project Managers to ensure the timely delivery of projects by their drop dates.
• Ensure quality control, including but not limited to reviewing all project materials prior to release.
• Set up post-project tasks for each project to ensure appropriate data tracking and management.
• Organize project assets and final documents for future use and documentation.

Other Responsibilities (Non-Essential):

• You will be asked to perform related duties or special projects as assigned.

Skills you need to succeed:

Demonstrated proficiency in:

• Giving close attention to detail and accuracy
• Project coordination – following a plan/timeline and coordinating resources and individuals to achieve common goals
• Problem analysis and problem-solving skills
• Flexibility – we work in a unique, fast-paced environment where it’s important to be responsive and agile to address internal and external changes
• Strong communication skills

Ability to:

• Be a disciplined self-starter who sets and consistently achieves work goals
• Multitask with a strong attention to detail
• Think creatively, problem-solve, and be flexible
• Take initiative and work under pressure in a fast-paced environment
• Work effectively both cross-team and independently
• Oversee existing processes
• Communicate professionally orally and in writing to a variety of constituents, including Team Members and vendors.

Education and/or experience:

• Associate’s degree in communications, marketing, advertising or graphic design, or equivalent related experience
• 1-3 years of experience in supporting project management, preferably for a creative team or ad agency
• Experience with Wrike (or other project management software) a plus
• Writing/editing/proofreading/creative experience a plus

ARE YOU LOOKING FOR AN ORGANIZATION WITH A COMPETITIVE

COMPENSATION  AND BENEFITS PACKAGE, TOO? 

We have it! Alliance Defending Freedom offers team members a competitive compensation and benefits package that includes major medical insurance, dental care, medical and dependent care reimbursement, paid disability, long-term care insurance, and life insurance. We also offer a 401(k) plan with a generous company match. Work and life balance is important to the well-being of our team members. You will receive paid time off (PTO) that starts accruing from your hire date and 11 paid holidays per year.

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