Job Description

About Us:

Surmount Innovations is a growing consulting firm committed to excellence in both our services and our people. We pride ourselves on fostering a collaborative, inclusive, and forward-thinking work environment. As we expand, we are looking to strengthen our Talent Acquisition team with the addition of a dedicated and detail-oriented Entry Level Recruitment Administrator.

Position Summary:

The Entry Level Recruitment Administrator plays a critical support role within the recruitment function. This role is ideal for a highly organized, proactive individual with strong communication skills and an interest in human resources and talent acquisition. You will assist in the end-to-end recruitment process, from candidate outreach to interview coordination, while ensuring a smooth and positive experience for both candidates and hiring managers.

Key Responsibilities:

Candidate Communication:

• Reach out to applicants via phone, email, and text to coordinate interviews and provide status updates.
• Respond promptly to candidate inquiries and ensure timely follow-ups.
• Help facilitate pre-employment processes such as reference checks or document submissions.

Interview Scheduling:

• Coordinate and schedule interviews between candidates and hiring managers.
• Manage calendars, send confirmations, and ensure all parties are well-informed and prepared.
• Assist in virtual and in-person interview logistics as needed.

Administrative Support:

• Support general HR and office administration functions such as filing, document management, and data entry.
• Assist in the orientation and onboarding of new staff, ensuring all documentation is completed correctly and filed properly.
• Help ensure all recruitment processes follow company procedures and compliance guidelines.

Recruiting System Support:

• Maintain and update applicant tracking systems (ATS) and recruitment databases.
• Assist in posting job ads across various job boards and internal platforms.
• Ensure candidate information is accurately documented and updated.

Required Skills and Qualifications:

• High school diploma or equivalent; post-secondary education in HR, Business Administration, or a related field is a plus.
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Comfortable making phone calls and communicating with individuals at all levels.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to handle confidential information with professionalism and discretion.
• Previous experience with an ATS or CRM system is an asset but not required—training will be provided.

Ideal Candidate Profile:

• You are a self-starter eager to learn and grow in the field of recruitment and HR.
• You thrive in fast-paced environments and can juggle multiple priorities with ease.
• You are customer-service oriented and value creating a great candidate experience.
• You are tech-savvy and open to learning new software tools and systems.

Why Join Us?

• Training and mentorship to support your career growth in recruitment and HR.
• Friendly, collaborative, and supportive team environment.
• Opportunities to advance within the HR department.
• Competitive salary, benefits package, and paid time off.
• Exposure to a wide range of HR processes and professional development opportunities.

To Apply:

Please submit your resume and a brief cover letter outlining your interest in the role and any relevant experience. Applications will be reviewed on a rolling basis.

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