Job Description

Our client, a leading investment firm, is seeking a proactive and highly organized Executive Assistant to join their dynamic team. This role provides critical administrative support to investment professionals, ensuring seamless operations in a fast-paced, high-performance environment. The ideal candidate will have exceptional multitasking abilities, outstanding organizational skills, and a high level of professionalism and discretion. This is an opportunity to work within a highly prestigious finance firm with a driven and bright team.

***Please note that this is in the office Monday through Friday.

Key Responsibilities

• Provide administrative support to investment professionals by coordinating international and domestic travel arrangements, full logistics and itinerary, and processing expense reports in Oracle.
• Responsible for scheduling of meetings, assembling materials, managing follow up and action items.
• Manage a high volume of emails and requests with efficiency and attention to detail.
• Manage complex calendar and schedules for team working across global time zones.
• Coordinate all logistics for employee travel between offices.
• Book candidate interviews and travel for trading teams.
• Organize and manage Equity Capital Markets meetings for the firm.
• Perform day-to-day administrative tasks, including file organization, research, document archiving, and preparing pre-meeting materials.
• Assist with special projects and additional duties as needed.

Qualifications & Skills

• Bachelor’s degree and relevant experience in an administrative support role with a strong performance track record.
• 3 – 5 years of prior Administrative Support experience.
• Proactive, detail-oriented problem solver with a strong ability to manage multiple priorities.
• Excellent verbal and written communication skills, with the confidence to interact with professionals at all levels.
• Ability to thrive in a fast-paced environment, prioritizing tasks efficiently and effectively.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong team player with a collaborative and service-oriented mindset.

Salary:

$90K - $115K base + bonus benefits

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance

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