Job Description

Parkinson Voice Project ® seeks a full-time Executive Assistant to the Chief Clinical & Research Officer to provide comprehensive support to our new Chief Clinical and Research Officer (CCRO) by assisting with clinical program operations, research activities, executive-level administrative responsibilities, and planning for our annual clinical symposium. You will join a dynamic team at our headquarters in Richardson, Texas.

Click below to learn more about Parkinson Voice Project.

Parkinson Voice Project is a nonprofit organization dedicated to helping people with Parkinson's and related disorders regain and retain their speech and swallowing through its evidence-based SPEAK OUT!® Therapy Program. With global reach and growing demand, PVP is expanding its clinical and research team to drive innovation, quality, and accessibility worldwide.

The ideal candidate will have a desire to make an impact in the Parkinson's space by furthering our vision to make SPEAK OUT! Therapy available worldwide. A bachelor's degree with a background in executive-level administrative support, healthcare, communication sciences, psychology, or a related field is required. Experience in research coordination or healthcare is strongly preferred. This is a 36-hour, 4-day work week (off Fridays), full-time position with benefits.

Responsibilities: This position involves a variety of tasks, including:

Executive Support

• Manage the CCRO’s calendar, scheduling internal and external meetings across time zones.
• Coordinate travel, accommodations, and itineraries for all engagements.
• Prepare meeting materials, agendas, briefing documents, and follow-up action items.
• Handle confidential and sensitive information with professionalism and discretion.

Operations & Program Coordination

• Assist with organization and tracking of continuing education programs, trainings, and annual recertification processes.
• Maintain organized systems for program documentation, protocols, and workflows.
• Serves as the point of contact for scheduling, logistics, and program inquiries.
• Maintains organized digital and physical filing systems.
• Contributes to process improvements that increase efficiency across clinical, research, and executive functions
• Manages Education inbox.
• Maintains and updates accuracy of provider information within Salesforce, education management systems, and the website.
• Assists with Office Hours; tracks attendance, monitors questions.
• Provides support to Parkinson Voice Project’s Continuing Education Administrator for ASHA, registers new courses, submits ASHA CEU reports on time, reviews CEU Rosters, saves files on data drive as needed; alerts CEO of any issues or concerns.
• Reports key metrics related to the Clinical and Research department for the Monthly Operations Report.
• Handles the admin tasks for the SPEAK OUT! Providers' Facebook Page.
• Coordinate clinical-research-related meetings with internal and external collaborators.
• Assist with tracking research timelines, milestones, and documentation.
• Serve as a point of contact between the CCRO and internal staff, clinicians, researchers, international partners, and external stakeholders.
• Draft and edit professional correspondence, reports, presentations, and program updates.
• Support preparation for board reports, leadership meetings, and strategic presentations.

Project Management

• Track strategic projects, deadlines, deliverables, and key performance indicators.
• Help create systems that improve efficiency, communication, and workflow across clinical, education, and research teams.
• Monitor progress of global program expansion efforts and assist with logistics and coordination.

Requirements

• Bachelor’s degree required, background in healthcare, communication sciences, psychology, or related field preferred.
• Prior experience in research coordination, healthcare, and/or executive-level administrative support strongly preferred.
• Excellent organizational and project management skills with the ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite, Google Workspace, and Adobe Premiere Pro is preferred. Experience with Salesforce and WordPress is helpful.
• Excellent verbal and written communication skills.
• Meticulous attention to detail and a high level of accuracy.
• Self-motivated, positive, and energetic with a principled work ethic.

Key Skills & Attributes

• Strong attention to detail and ability to manage multiple priorities.
• Proactive problem-solver with strong critical thinking skills.
• High level hospitality and public facing communication skills.
• Discretion and professionalism in handling sensitive information.
• Ability to work independently and collaboratively.

About Our Organization

Parkinson Voice Project was founded on December 13, 2005. Our mission is to help people with Parkinson’s REGAIN and RETAIN their speech and swallowing. An estimated ten million people worldwide live with Parkinson’s, and ninety percent need our services.

In 2010, we developed a highly effective, evidence-based speech treatment for people with Parkinson’s called the SPEAK OUT!® Therapy Program. We treat patients throughout Texas from our clinic in Richardson, Texas (in-person and online). We are also replicating our SPEAK OUT! Therapy Program across the U.S. and abroad by training speech-language pathologists and graduate students worldwide.

Since 2008, we have uniquely funded our nonprofit organization through a Pay It Forward program. No patient has ever been denied treatment due to financial limitations or insurance restrictions. Patients receive all the speech therapy they need. We provide all our patient care services at no charge, and we also don’t bill Medicare or insurance.

If this unique opportunity instills passion and enthusiasm, Parkinson Voice Project looks forward to hearing from you. Please email your cover letter and resume to Laura Langer, our Chief Clinical & Research Officer, at LLanger@ParkinsonVoiceProject.org for consideration. Please do not apply through LinkedIn.

Visit Parkinson Voice Project to learn more about our organization.

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