Job Description

Provide administrative support to the Senior Vice President of Development such that it facilitates goal attainment. The SVPof Development is responsible for the overallfundraising implemented by JA of the Michigan Great Lakes and includes a variety of strategies and methods to raise those funds which include but are not limited to: Special Events, Development Team Management, Direct Mail, Planned Giving, Major Donor development, online giving, etc. Additionally, the SVP supervises JA of Northern Michigan and JA of the Upper Peninsula.The Executive Assistant will support the SVP of

Development in all theseinitiatives.

PRIMARYRESPONSIBILITIES

• Communication: Composes and draftsconfidential letters and reports utilizing word processing (PC). Handles phones, fax, and e-mail communications in highly professional manner. Prepares supporting information for meetings and presentations.
• Office Administration: Opens mail and completes daily Check Reconciliation. Creates both word processing (PC) and hard copy filing system that is easy to use, current and accurate. Establishes follow up procedure (tickler or reminder file). Facilities routing procedure from receipt to files that enhances office efficiency.
• Calendar and Travel Arrangements: Maintains SVP of Development and Development Team calendars, to include: appointments, deadlines, meetings, etc. Communicates calendar to appropriate staff, to include timeaway from the office for: vacation,illness, as well as businesstravel. Establishes procedure for executive to readily updateand change scheduleso as not to miss important meetings,reports, and events. Makes travel arrangements for SVP including but not limited to car rental, hotels, support materials, and schedule.
• Meetings and Travel Arrangements : Prepares materials for Development Team meetings, donor meetings, committee meetings and SpecialProject meetings. Handlesattendance calls and prepares information packets (agenda). Attends meetings, takes notes/assists with minutes. Distributes follow up data to attendees and absentees.
• Data Base Management, Analysis & Development: JA uses Blackbaud Constituent Relationship Management (BCRM) which is an enterprise wide, web delivered CRM database which contains all donor and program information. The EA will be effective and efficient in tracking donor meetings, workingwith JA USA business analyststo implement JA’s mail campaignannually and will conceive of and implement new ways to ensure that BCRM is supporting JA development efforts. Becoming a super user of BCRM to provide problem solving, develops system recommendations, and leverages technology to advance productivity. Collaborate directly with SVP of Development and President to translate businessrequirements into usefulanalytic reports, dashboards, and KPIs. Drive high quality, low error results while preparing analytical reports related to constituent relationships, event management, pledge management, acknowledgement of charitable contributions and stewardship.
• Stewardship : Works with SVP of Development to create an inspiring, innovative vision and an actionable strategy to celebrate the generosity and impact of fundraising. Manages and implements a robust, ongoingdonor stewardship program,including gift recognition, giving society membership, and receptions. Maintain an active awareness of philanthropy and donor relations goals and objectives and how they relate to corporate and community engagement activities.
• Special Projects and Events: Handles special assignments. Represents the office in highly professional manner. Coordinates with other administrative and professional staff on specialevents involving executives (appearances, speeches, etc.). Communicates directly with Board members, executives in the community and JA, and with executive assistants.

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