Job Description

CAREER DESCRIPTION

Facilities Operations Manager

(Operations and Maintenance Manager, Senior )

This position is scheduled to receive salary range increases on the following dates:

Effective June 27, 2025 – 4.00% increase

SALARY INFORMATION
Salary may be negotiable within the range listed above, based on position requirements and the successful candidate's qualifications, subject to appropriate authorization.



OPEN TO THE PUBLIC
This recruitment is open to the public and is being held to establish an eligible list to fill current and future Operations and Maintenance Manager, Senior vacancies within OC Public Works and/or other County of Orange agencies. This recruitment may also be used to fill positions in similar and/or lower classifications.



DEADLINE TO APPLY

Qualified applicants are encouraged to apply immediately, as the recruitment will close on
Thursday, August 22, 2024 at 11:59 PM (PT).

OC PUBLIC WORKS

OC Public Works is a unique County department comprised of 10 service areas, each of which directly impacts the quality of life for Orange County residents and the private sector. OC Public Works provides services on a regional basis to unincorporated areas, cities, and other County agencies and departments. The primary mission of the department is to ensure quality of service today and quality of life tomorrow. In addition, our vision is to be a world-class leader in innovative, professional, and quality public works services.


Click here for more information about OC Public Works.
Click here for more information about the County of Orange.

THE OPPORTUNITY
The Facilities Maintenance Manager, Senior is responsible for all unplanned, planned, and reoccurring maintenance activities for designated County owned/operated facilities; business and employee activities related to the identification, planning, and execution of work orders within the Computerized Maintenance Management System (CMMS) and tracking related maintenance costs for the County buildings and facilities. This position also oversees purchasing transactions to ensure compliance with County policy and agency regulations; staffing, budgeting, and performance measures for the maintenance operation; and the establishment of major work programs such as maintenance engineering, regulatory compliance, planned maintenance, emergency repairs, and capital improvement projects.

Duties and responsibilities may include, but are not limited to:

• Oversee internal County maintenance staff that maintain and repair County-owned buildings, including HVAC systems, electrical systems, plumbing, and structural components.
• Conduct regular inspections to assess the condition of County facilities and identify maintenance and/or capital improvement needs or safety hazards.
• Develop, implement, and monitor preventive maintenance programs to minimize downtime and extend the lifespan of building systems and equipment.
• Maintain accurate records of maintenance activities, work orders, equipment inventory, and inspection reports using the Countywide CMMS.
• Prepare regular reports for senior management, detailing maintenance performance metrics, budget status, and upcoming projects.
• Prepare and manage the departmental budget, including forecasting expenses, tracking expenditures, and optimizing resource allocation.
• Confers with administrative managers, division Chiefs, and capital projects management staff to establish requirements of new or altered facilities.

DESIRABLE QUALIFICATIONS AND CORE COMPETENCIES

The ideal candidate will possess five (5) years of progressively responsible experience in facilities maintenance management, which includes two (2) years of management/ supervisory experience.

They will also possess a bachelor’s degree in business, public administration, facilities management, construction management, engineering, environmental management, or a directly related field.

A master’s degree in business, public administration, facilities management, construction management, engineering, environmental management, or a directly related field may substitute for one (1) year of the required experience.

Knowledge and experience with CMMS are highly desirable.

In addition, the ideal candidate will also demonstrate strong knowledge and experience in the following core competencies:

Technical Experience & Knowledge

• Facility operations, maintenance policies, procedures, and financial record-keeping practices including but not limited to internal service fund revenue and expenditure budget procedures.
• CMMS use for continuous improvement, data, and work management
• Principles of organization, administration, budget, and personnel management
• Ability to oversee maintenance and repair of buildings, including knowledge of HVAC systems, electrical systems, plumbing, and structural components
• Conduct inspections and assess conditions of facilities and ability to identify maintenance improvement needs, to develop, implement, and monitor programs designed to extend the lifespan of building systems and equipment.
• Proficiency with Microsoft Office Excel, Word, and Outlook
• Forecast and develop service/parts contract needs to support strategic goals and objectives
• Conduct cost studies and financial analysis relating to the facility administration and supporting funds, and the innovation of new facility technologies for potential implementation
• Project management and scope development

Leadership l Management Skills

• Provide guidance, training, and direction to staff
• Maintain positive working relationships with clients, peers, subordinates, key stakeholders, and executives
• Motivate staff to promote productivity and efficiency
• Inspire team toward a common vision and foster trust and ethics

Problem-Solving l Analytical Skills

• Identifying problems, solving them, acting decisively, and showing good judgment
• Involve others as appropriate and gather information from a variety of sources
• Analyze all aspects of financial and operational performance and prepare recommendations to management for use in making critical financial decisions
• Commit to action and make decisions that reflect sound judgment and analysis

Oral & Written Communication

• Ability to conduct follow-up meetings with facility managers/clients to determine the effectiveness of preventive maintenance efforts and make recommended adjustments to the preventive maintenance scope and cycles
• Ability to develop maintenance programs and maintain accurate records therein
• Communicate technical and complex information clearly and concisely to a wide variety of audiences
• Ensure that stakeholders have current and accurate information
• Write clear and concise, composing informative and convincing memos, emails, letters, reports, and other documents
• Communicate using modern technologies such as conducting community outreach via social media platforms and hosting public meetings virtually

MINIMUM QUALIFICATIONS
Click here to view the minimum qualifications and physical requirements for Operations and Maintenance Manager, Senior.

LICENSE REQUIRED
Possession of a valid California Driver's license, Class C or higher.

RECRUITMENT PROCESS
Human Resource Services (HRS) screens all application materials for minimum and/or desirable qualifications. After screening, applicants who meet the minimum and/or desirable qualifications will be referred to the next step in the recruitment process. All applicants will be notified via email of their status in the process.

Application Appraisal Panel | (Weighted 100%):

Applications and supplemental responses will be scored by a panel of job knowledge experts. Only those candidates that meet the qualifications as listed in the job bulletin will be referred to the next step. Applicants are encouraged to submit a thorough application and fully respond to the supplemental questions.

Structured Oral Interview | SOI (Weighted 100%)
Candidates will be interviewed and rated by a qualification appraisal panel of job knowledge experts. Each candidate's rating will be based on responses to a series of questions designed to elicit the candidate's qualifications for the job. Only the most successful candidates will be placed on the eligible list.

Based on the Department's needs, the selection procedures above may be modified. Candidates will be notified of any changes in the selection procedures.



Eligible List
Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.



Veterans Employment Preference
The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here (Download PDF reader) to review the policy.

ADDITIONAL INFORMATION

Please see below for important information regarding COVID-19 related recommendations.

Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC). Please click here to see the latest guidance for more details.

EMAIL NOTIFICATION

Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.



NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.


Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at



FREQUENTLY ASKED QUESTIONS



Questions? For specific information pertaining to this recruitment, contact Linette Lavey at 714-667-9751 or by email at linette.lavey@ocpw.ocgov.com.

EEO INFORMATION

Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.

Administrative Management *
In addition to the County's standard suite of benefits - such as a variety of health plan options, sick and vacation time and paid holidays - we also offer an excellent array of benefits such as:

• Retirement: Benefits are provided through the Orange County Employees' Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits.
  
  
• Paid Leave: Twelve holidays per year plus sick and vacation time
• Health & Dependent Care Reimbursement Accounts
• Dental Insurance: County pays 100% of employee and dependent premiums
• Paid Life Insurance: $100,000 life insurance policy
• Paid Accidental & Death and Dismemberment Insurance: $100,000 AD&D insurance policy
• Paid Short & Long Term Disability insurance programs
• 457 Defined Contribution Program

• Effective 07/01/20, management employees who are sworn Public Safety Managers receive health insurance benefits through the AOCDS Medical Benefit Plans.

Click here for information about benefits offered to County of Orange employees.

Job Tags

Holiday work, Full time, Contract work, Temporary work, Internship, Immediate start,

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