Job Description

Facilities Operations Manager 

Facilities Operations Manager (FOM) is a full-time, salaried position with a 12-month work schedule. The FOM will report to the Head of School. 

Position Overview 

The Facilities Operations Manager will oversee the operational functions of the school, ensuring a safe, efficient, and productive environment that supports our educational mission and enhances student learning. He or she works to ensure the operational success of the organization, ensure contractual and regulatory requirements are met, and that building resources are managed effectively.

Essential duties and responsibilities  

Leadership 

• Assists the Head of School in developing and overseeing the evaluation of the organizational philosophy, goals, and objectives reflecting school, sponsor, and state for their department

 • Assists the Head of School in developing and maintaining a positive school/community climate and a safe and healthy environment conducive for academic success 

• Maintains liaison with outside agencies, including, but not limited to, the Department of Education, charter school consultants, vendors and the district

• Assists in the hiring, training and professional development of operational staff

Operational Management 

• Develops and implements procedures to ensure smooth day-to-day operations 

• Manages school facilities, including maintenance, security, and custodial services 

• Oversee transportation logistics, including bus schedules, field trips and planning 

• Coordinates food services to ensure compliance with nutritional guidelines and efficiency in meal distribution 

• Supervises and supports office personnel, custodians, IT, Registrar, and maintenance workers 

• Maintains building and property with in house maintenance along with outside contractors. Receives quotes on any needed repairs or facilities construction 

• Develops all safety plans along with reporting to the district & State on drills and safety assessments

 • Oversees and manages onsite IT staff to ensure campus technology is reliable and secure through management of enterprise backups, upgrades, maintenance, and monitoring 

• Plans and manages for efficient use and maintenance of the organization’s facilities, including custodial services, network technology and building security and Compliance Oversight 

• Collaborates with the business manager, Head of School & Management to develop and manage the school’s operational budget.

• Monitors and controls expenditures to ensure cost-effective operations.

 • Works with charter school consultants to ensure compliance with grant requirements.

 • Works with charter school consultant to monitor school compliance with applicable laws, regulations, and rules 

• Works with charter school consultant to assure all required government documents are timely filed to maintain the status of the school as a tax-exempt organization and to maintain any other documents required by board of directors, the state, and the federal government 

• Assures that all terms of the operational contracts held by the organization are being met including liability insurance and workers compensation 

 •Support the annual financial audit and all other audits and external organizational

reviews as needed.

• Maintain records and necessary reports for efficient operation of organization and

compliance with federal, state, and local requirements.

• Coordinate staffing needs including recommendations of selection, supervision, staff development, evaluation, and recommendation for termination of non-instructional operations personnel in assigned departments (reception, IT and facilities).

• Periodically report to the board of directors on the operations of the school and any

problems which arise.

• Attend and participate in all meetings of the board and its committees, except when

excused by the Head of School.

• Enforce the policies and procedures of the organization as set by the board of directors.

• Manage the established budget and record keeping processes, and inventory control of

all organizational resources.

• Manage building rental and usage agreements contracts (i.e. summer camps) 

• Manage BASE (before and after school) program and staff

• Other appropriate duties as assigned by the Head of School

Qualifications 

• Bachelor’s degree in Business Administration, or a related field

• At least 5 years experience in school operations or a related administrative role

 • Strong understanding of K-12 educational environments and public school operations 

• Excellent organizational and leadership skills 

• Proficiency in using technology (especially Word and Excel) and data management systems. Knowledge of accounting software and order processing software

• Exceptional communication and interpersonal skills 

• Ability to work collaboratively with diverse groups

• High level of attention to detail 

Strong candidates will also embrace the school’s organizational values: The tenets of classical, liberal arts education and the virtues that we aim to teach our students.

The organization is an equal opportunity employer. The organization is committed to providing equal opportunity for all individuals in all areas of recruitment, selection, placement, training, assignment, transfer, compensation, benefits, discipline, retention, and promotion. The board commits itself to the policy that there shall be no unlawful discrimination against any person because of race, color, religion, age, sex, national origin, or disability. All decisions with regard to employment shall be in compliance with applicable state and federal laws.

Job Tags

Similar Jobs