Job Description

Foreign Trade Documentation Specialist

Evanston, IL (On-Site)

About Us:

Our client has been setting the standard in the bedding industry for over two centuries, providing premium feather and down products to some of the most recognized global brands. As a multi-generational, privately owned and operated business, we pride ourselves on our commitment to quality, innovation, and long-lasting relationships. Joining our team means being part of a legacy of excellence and working alongside industry leaders and visionaries who are shaping the future of bedding.

The Role:

We are excited to invite a motivated and detail-oriented Documentation Specialist to our Northbrook, IL location. This on-site role offers a unique opportunity to work directly with the VP of Operations & Logistics, while also collaborating with teams across the company. You will take part in supporting financial transactions, coordinating logistics, and supporting special projects that are key to our continued success.

You’ll be working in a dynamic environment, interacting with teams and vendors, and contributing to exciting projects that impact the entire organization. If you’re looking for a role that offers growth and the chance to work with a team that values collaboration, this could be the perfect fit.

What You’ll Be Doing:

• Collaborate with logistics and operations teams to coordinate shipments and ensure accurate billing based on shipping data.
• Take part in special projects, working closely with leadership to drive process improvements and support company-wide initiatives.
• Serve as a liaison between internal departments and third-party vendors, ensuring effective communication and resolution of any issues.
• Maintain thorough documentation for financial transactions, logistics, and project activities to ensure everything runs smoothly and efficiently.
• Work cross-functionally across departments to ensure finance, logistics, and operations teams are aligned and working together seamlessly.
• Provide Administrative and clerical support.

What You Bring to the Table:

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field (required).
• 3-5 years of experience in accounts receivable, accounts payable, or related financial roles.
• A strong ability to collaborate across departments, particularly with logistics and operations teams.
• Proven experience in handling logistics coordination and financial documentation.
• Excellent organizational skills with the ability to juggle multiple projects and tasks.
• Exceptional communication skills, allowing you to work effectively with internal teams and vendors.
• Proficiency in Microsoft Office (Excel, Word) and experience with accounting software (QuickBooks, SAP, or similar systems).
• A proactive, problem-solving attitude with a strong sense of accountability and attention to detail.

Why Join Us?

• Competitive salary between $60,000 and $80,000, based on experience.
• Comprehensive benefits package, including health and dental insurance
• 401K plan with company match.
• Paid time off and holidays to support work-life balance.
• A unique opportunity to work with industry leaders and visionaries in a multi-generational, privately owned company that values innovation, integrity, and long-term relationships.
• The chance to make a meaningful impact by working directly with leadership and cross-functional teams on high-impact projects.
• A vibrant, on-site work environment in Northbrook, IL, where collaboration and teamwork are key.

Ready to Join a Legacy of Excellence?

If you’re excited about the opportunity to work with industry leaders in a dynamic, privately owned business, we want to hear from you!

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