Job Description

Beacon Hill Legal is seeking a proactive, detail-oriented Legal Administrative Assistant to provide support to attorneys and timekeepers in the transactional practice groups at our St. Louis office. The ideal candidate will have strong organizational skills, the ability to manage multiple tasks under tight deadlines, and demonstrate independent judgment.

Primary Responsibilities:

• Provide administrative support to attorneys and staff in a fast-paced, high-pressure environment.
• Maintain confidentiality and deliver exceptional client service both internally and externally.
• Collaborate with other Legal Administrative Assistants (LAAs) and timekeepers to meet deadlines.
• Coordinate schedules and prioritize meeting requests for timekeepers, including internal and external appointments.
• Manage incoming communications (telephone, email, fax) and handle routine document filing and retrieval.
• Prepare and maintain client files, both paper and electronic, in collaboration with the Records department.
• Review and process conflict checks, new clients, and matters.
• Submit time entries for attorneys and assist with billing, expense reimbursements, and check requests.
• Draft, format, and proofread legal documents; assist with legal research and filings.
• Coordinate travel arrangements and track Continuing Legal Education (CLE) hours for attorneys.
• Organize and analyze legal materials, including judicial decisions, statutes, and legal articles.
• Support event planning and coordination as needed.

Qualifications:

• 3-5 years of experience as a Legal Administrative Assistant required.
• Prior experience in a law firm or corporate legal department preferred.
• Transactional law experience is highly preferred.
• Some college or legal studies/paralegal background preferred.
• Strong communication, organizational, and problem-solving skills.
• Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint).
• Typing speed of 60 WPM preferred.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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