Job Description

Legal Administrative Assistant

Location: Cupertino, CA 95014

Duration: 6-month contract with possible extension

Job Overview

We are seeking a reliable and proactive Legal Administrative Assistant III to provide comprehensive administrative support to a legal team and its senior executive leaders. The ideal candidate will bring strong organizational skills, excellent time management, and the ability to thrive in a fast-paced, dynamic environment while maintaining a high level of professionalism and confidentiality.

Key Responsibilities

• Provide administrative support to senior executive leaders and legal teams.
• Manage complex calendars, coordinate schedules, and organize meetings.
• Handle travel arrangements, expense reports, and meeting agendas.
• Prepare recaps, notes, and follow-ups for meetings.
• Organize lunches, team-building events, and cross-functional meetings.
• Liaise with multiple stakeholders across business functions.
• Maintain confidentiality while handling sensitive information.
• Support overall team operations in a fast-paced and rapidly shifting environment.

Required Qualifications

• 5–7 years of administrative experience, including calendar management, expenses, travel coordination, and event organization.
• Prior experience working with legal teams; basic knowledge of litigation or paralegal work is a plus.
• Strong collaboration skills with the ability to build partnerships across teams.
• Hands-on experience with macOS and Mac systems, including proficiency in native applications (Mail, Calendar, Keynote, Numbers, Pages).
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple tasks, prioritize effectively, and adapt to ambiguity.
• Excellent time management skills and discretion when handling confidential matters.

Preferred Qualifications

• Ability to complete assignments independently and with confidence.
• Commitment to responsiveness, accuracy, and excellence.
• Positive and innovative approach to problem-solving in changing situations.
• Resourceful and highly collaborative.
• Strong communication and interpersonal skills.
• Professional written and verbal communication abilities.
• Ability to lift and carry items up to 30 pounds (e.g., office supplies, documents, equipment).

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