Job Description

Job Summary

The Ophthalmic Scribe is responsible for accurately and efficiently documenting physician-patient interactions, including medical history, examination findings, test results, and treatment plans. This position requires a blend of technical proficiency, strong interpersonal skills, and a passion for patient care. The ideal candidate will be comfortable working in a fast-paced clinical environment and collaborating with a team of healthcare professionals to ensure timely completion of medical records, allowing the physician to focus on patient care.

Essential Functions

Real-time Documentation:

• Accurately document physician-patient encounters, including history, physical exam findings, assessments, and plans, in the electronic medical record (EMR).
• Transcribe medical dictations, chart reviews, and procedural notes as directed by the physician.

Workflow Management:

• Maintain accurate and up-to-date patient records, ensuring confidentiality and compliance with healthcare regulations.
• Ensure documentation is completed in compliance with healthcare facility standards and timelines.

Communication Support:

• Serve as a liaison between the physician and healthcare team, facilitating communication about patient needs and orders.

Administrative Support:

• Assist with managing patient flow by organizing and reviewing charts and other documentation prior to visits.

Team Collaboration & Culture:

• Promote a culture aligned with the organization’s values, encouraging good performance and productivity.
• Demonstrate positive interpersonal communication and teamwork.
• Participate in staff meetings and complete required training programs.

Qualifications:

Education & Certification:

• High School Diploma or equivalent required; some college coursework in healthcare-related fields preferred.
• Certification as a medical scribe or completion of scribe training program is a plus.

Experience:

• 1-2 years of experience in a medical office is preferred but not required.
• Experience with electronic medical records (EMR) systems and diagnostic equipment is an advantage.
• Previous experience as a medical scribe, transcriptionist, or in a clinical setting is desirable but not required for entry-level roles.

Skills & Abilities:

• Strong typing skills with a minimum speed of 50-60 words per minute.
• Proficient in medical terminology and basic anatomy.
• Excellent attention to detail and organization skills.
• Ability to multitask and work in a fast-paced environment.
• Strong verbal and written communication skills.
• Professional demeanor and the ability to work collaboratively with patients and colleagues.
• Ability to maintain confidentiality and adhere to HIPAA regulations.

Physical Requirements:

• Ability to stand for long periods and perform repetitive tasks.
• Manual dexterity and ability to work with small, delicate instruments.
• Occasional lifting of medical equipment or supplies.

Travel:

• This position requires travel as part of the role. After completing initial training in Salem, staff members will join a rotating team that travels to our satellite locations in Albany, Corvallis, and Newberg. Typically, this rotation involves traveling to one of these locations 1-2 times per week. All travel time and mileage are fully compensated in accordance with company policy.

Benefits:

• Exposure to medical field, ideal for pre-med or healthcare-oriented students.

At Retina Consultants, we specialize in the medical and surgical treatment and management of all systemic types of vitreo-retinal diseases. All of our physicians are Board Certified and Fellowship-trained medical and surgical retina specialists and/or uveitis experts. Also, our physicians hold teaching appointments at several academic hospitals in the area, publish scholarly articles in well-known medical journals, present papers at scientific meetings and give lectures to community groups—all activities that help keep our physicians at the forefront of the latest scientific research and advances in technology, which translates to top-notch treatment and services for our patients. Some of the vitreo-retinal diseases that we specialize in diagnosing and treating are:
Retinal tears and detachments
Vitreous detachment
Diabetic retinopathy
Macular hole, macular pucker
Age-related macular degeneration
We also have a knowledgeable office staff who is committed to supporting our patients in multiple ways. They strive to maintain an orderly and friendly office environment, ensure that appointment and surgery scheduling run smoothly and efficiently and respond to patients’ questions or direct them to find the best answer. Our patients’ health, comfort and satisfaction of care is their primary concern.

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