Job Description

Title: Payroll Administrator

Reporting Manager: Office Manager

Entity: Delta Contracting, Inc.

Location: Haw River, NC

FLSA Status: Exempt

APPLICANTS:

Please visit or to apply through the company's applicant tracking portal.

POSITION OVERVIEW :

The Payroll Administrator is responsible for all payroll related activities across their assigned entity, ensuring compliance with laws and tax obligations, and maintaining all external and internal payroll processing controls. Key responsibilities include ensuring accurate and timely administration of timekeeping, weekly and biweekly payroll processing, record keeping, reconciliation, prevailing wage administration, certified payroll reporting and payroll related reporting activities.

Position will work closely with the entity’s Office Manager (and other key managers), the Corporate Payroll Manager, and other corporate personnel to ensure company-wide and/or operating entity specific initiatives are implemented and managed within assigned operating entity. Will also apply a high degree of analytical thought and judgement to ensure accurate data processing and conformance with entity’s expected financial controls.

ESSENTIAL JOB DUTIES:

Payroll Administration

• Partner with Corporate Payroll Manager and Office Manager to acquire necessary training and skills to ensure all duties associated with position are completed in a timely and accurate manner.
• Partner with supervisors and managers in the review, editing and final batching of all timekeeping and other payroll related activities.
• Partner with Office Manager to ensure proper assigning and administration of paid time off (PTO) policies, reimbursements, deductions, accruals, etc. via the HR/Payroll system (HRIS); continuously monitor benefit plan changes in terms of payroll impact.
• Correctly administer wage withholding orders and garnishments to ensure compliance and remittance is processed timely and accurately.
• Ensure all prevailing wage activities are processed correctly and in a timely manner via the HRIS, timekeeping and certified payroll reporting systems.
• Ensure weekly, biweekly and any off-cycle payroll activities are processed timely and accurate manner and consistent with company policies.
• Partner with Corporate Payroll Manager, Office Manager and other key entity level managers to ensure payroll activities are reconciled and approved prior to transmittal.
• Work closely with Corporate Payroll Manager to ensure year-end payroll and payroll tax activities are processed accurately, including the preparation of Forms W-2, fringe benefit reporting, review of wages and deductions, year-end reconciliations, special payroll, or adjustment runs, and any other annual reporting.
• Validate and audit mass data changes (e.g., imported changes) including but not limited to merit, bonus, and annual health insurance open enrollment activities.
• Provide necessary information to the Corporate Payroll Manager for the review and timely response to agencies regarding payroll taxes, including new state applications and set up, employee level coding, state reciprocities, quarterly/annual taxes, state, local taxes, and IRS requests and inquiries.
• Provide communications to various stakeholders on issues and acts as a liaison to ensure resolution of any payroll related issues.
• Maintain knowledge and understanding of federal and state level Department of Labor (DOL), Fair Labor Standards Act (FLSA), and agency laws and regulations to ensure payroll activities are compliant; escalate inquiries to the Corporate Payroll Manager.
• Provide excellence in customer service by building and maintaining effective working relationships with employees, management, and other departments; as requested, produce payroll related reports from the HRIS.
• Ensure employee related documents are retained based on corporate record retention practices.
• Acquire knowledge to be viewed as the resident payroll expert for the entity. Continually demonstrate subject matter expertise in the areas of time systems, prevailing wage and certified payroll reporting and processing.
• Continually identify opportunities to advance and automate processes, including paperless process initiatives.
• Maintain strict confidentiality of information at all times.

Human Resources Support

• Partner with appropriate corporate members and hiring managers to ensure job descriptions are updated and effectively manage job requisition process in Company’s HRIS. Create job requisitions, post opportunities, screen applicants and coordinate interview and select efforts. Ensure candidate disposition status is updated.
• Partner with safety team to ensure timely migration of new hires into their onboarding process.
• Ensure completeness of all new hire documentation (including I-9/E-Verify), certification forms, electronic consents, paid time off policy assignment, etc. Acquire necessary details to properly account for employee level tax implications (city/state level) based on worksite locations.
• Partner with internal members to ensure the smooth coordination and issuance of company equipment to new employees including computers (and other similar devices), cell phones, personal protective equipment (and other similar safety items), etc. Properly maintain accurate related records.
• Partner with Office Manager and Director HR Operations to ensure proper administration of leave of absence policies and practices, coupled with properly applying time off and related STD/LTD.
• Ensure HR document management and retention practices are compliant and consistent with company standards; utilize HRIS record management systems.
• Gain expert level knowledge of HRIS, ensure system is administered in accordance with corporate initiatives (i.e., applicant tracking system, onboarding, benefit enrollments/changes, employment changes, offboarding).
• Ensure all benefit programs are properly administered in HRIS (plan eligibility, premium deductions, qualifying events, documentation, etc.) and monitor related impacts to payroll.
• Ensure employee self-service functionality is utilized (employee profile changes, PTO requests, benefit elections, etc.).

Other Duties

• Maintain effective working relationships with all personnel and actively participate in related team meetings.
• Immediately escalate all employee related risk situations or special inquiries to the CFO and/or CFO.
• Complete other duties as required.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• A minimum of 3 years of related experience in a multi-site / multi-state environment, including knowledge of payroll administration: preparation, transmittal, reconciliation, and compliance of such activities.
• Bachelor’s Degree in related field and/or HR certification preferred.
• ADP Workforce Now, prevailing wage, and certified payroll processing experience strongly preferred.
• Prior construction industry experience strongly preferred.
• Knowledge of payroll related recordkeeping requirements, procedures, practices and general FLSA laws.
• Proven experience effectively developing relationships with all internal and external stakeholders.
• Proficient with Microsoft Office applications; exceptional Excel skills preferred.
• High degree of accuracy and attention to detail, excellent critical thinking skills, and ability to work in a fast-paced environment; ability to prioritize among competing duties/projects.
• Strong written and verbal communication skills; customer service minded approach in all interactions.
• Bilingual English/Spanish a plus.
• Experience working with a diverse workforce and multi-site environment.
• Flexible, dependable, confident and accountable; ability to maintain confidentiality and navigate sensitive issues.
• Excellent organizational skills, attention to detail, high degree of accuracy, and excellent critical thinking skills.
• Ability to work in a fast-paced environment; ability to prioritize among competing
• duties/projects.
• Strong analytical and numerical aptitude coupled with problem-solving skills.

WORKING CONDITIONS AND PHYSICAL DEMANDS:

• Typically works in an indoor office relatively free from environmental conditions or hazards.
• Use of office equipment and computers.
• Occasional lifting of supplies and materials from time to time.
• Positions in this class typically include extended sedentary periods, talking, hearing, seeing, grasping, movement and repetitive motions.

DISCLAIMER:

To perform this job successfully, an individual must be able to perform each essential job responsibility satisfactorily. This job description is not to be construed as all inclusive. Employees may be required to perform any other job-related task as requested. Reasonable accommodations may be considered and implemented to enable individuals with qualified disabilities to perform the essential functions.

Delta Contracting is an Equal Employment Opportunity employer.

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