Job Description

Prepare, input and process all payroll responsibilities on a bi-weekly basis on ADP Payroll System and perform all related payroll functions.

GENERAL OPERATIONS

 Process company payroll for all entities

 Review all timesheet from the Exceptions Report to ensure accuracy including timesheets that have discrepancies or have questions

 Prepare payroll batch reports for accuracy against upload Quickbase report

 Run and review the following reports: Manual Checks Report, New Hires, Employee Changes Report, Automatic Pay Cancelation and Allowed/Taken Report

 Add new hires and update employee information in ADP personnel file

 Review ADP payroll register report and ensures accuracy of data prior to final approval from Payroll

Manager. Communicate to Payroll Manager any discrepancies or findings based on the payroll process cycle

 Process JE entries and accruals, PTO balances, Harbor Court invoices

 Responsible for resolving outstanding items on bank reconciliation

 Prepare biweekly Overtime Report after payroll processing and ensures that each Department

Head/Manager receives a copy of their Department. The original report will be kept in the Payroll

Folder

 Provide the CEO a monthly New Hires Report

 Assist Regional Managers/Property Managers with payroll account variances

 Coordinate compliance audits

 Process payroll manual and final checks as needed (closed accts., terms) as well as referral manual checks and letters

 Process reports for Payroll and H.R. utilizing ADP Reporting software

 Prepare cashbook for DEM

 Update commissions spreadsheet for Residential California

 Prepare semi-monthly and monthly employee deductions report

 Run/provide PTO Balance report to Director of IT to upload into Quickbase

 Input employer portion of health benefits in ADP annually

 Involve with year-end Budget

 Assist Payroll Manager as needed

TECHNICAL PREREQUISITES

 5+ years of applicable payroll experience

 Proficiency with ADP Workforce Now and strong knowledge of payroll processing systems

 Must demonstrate a strong attention to detail and accuracy

 Must have problem-solving skills and the ability to adapt

 Must exhibit strong organizational, analytical, and critical thinking skills

 Ability to maintain confidentiality and high ethics

 Effective and professional communication to all employees

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