Job Description

Primary Purpose:

Direct and manage payroll activities of the district. Develop and implement payroll procedures to ensure timely processing of payroll/compensation/benefits and the applicable payment of all benefits and payroll deductions, including health insurance, teacher retirement, and other employee benefits. Ensure compliance with applicable state and federal laws and regulations.

Education/Certification:

• Bachelor’s degree in business, Accounting, Finance, or a related field
• CPP, preferred

Experience:

• Five + (5) years of payroll experience at a high level of responsibility preferred.
• Five + (5) years of payroll supervisory experience preferred.

Major Responsibilities and Duties:

Major Area of Responsibility

Payroll

• Direct and control payroll preparation and production, including regular, special, and supplemental payrolls. Ensure adherence to standards and procedures, and take steps to correct problems, delays, and inaccuracies.

• Develop and implement payroll procedures to ensure timely processing of payroll and the applicable payment of all payroll deductions including IRS levies, Bankruptcy judgments, and Child Support and Student Loan garnishments.

• Ensure accuracy of payroll data input and calculations.

• Control payment of all liabilities generated through payroll, including taxes, Teacher Retirement System (TRS) deposits, insurance. Coordinate payroll operations with other accounting and data processing units, confer with other administrative and technical staff regarding changes and new systems, and participate in developing, implementing, and testing procedures.

• Process and resolve direct deposit and other banking interactions.

Personnel Management

• Select, train, evaluate, and supervise payroll staff and make recommendations relative to assignment, retention, discipline, and dismissal.

Administration

• Interface with administrators, principals, directors, and staff regarding payroll-related issues. Assist with the equitable resolution of complaints, concerns, and problems in the area of payroll.

• Work cooperatively with human resources and business services to process hiring, leave, terminations, and other employment-related issues.

• Compile, maintain, and file all reports, records, and other documents required including auditable records.

Supervisory Responsibilities:

Supervise, evaluate, and recommend the hiring and firing of payroll specialists.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals.

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, twisting

Motion: Repetitive hand motions, frequent keyboarding, and use of mouse

Lifting: Occasional light lifting and carrying (under 15 pounds)

Environment: Frequent districtwide travel; occasional statewide travel

Mental Demands : Work with frequent interruptions; maintain emotional control under stress.

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

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