Job Description

Proposal Manager

Flexible Part-Time, Remote Work during normal business hours

BrightLeaf Group, Inc. is a strategic digital communications firm based in Austin, Texas. In business for 32 years, we offer a positive and collaborative team environment, a flexible work schedule, and remote positions. For more information about our company, please visit us at

We have an opportunity for a Proposal Manager who is experienced in managing and preparing high-quality proposals responsive to customer solicitations (RFPs, RFQs, RFIs, SOWs, and other requests). This role supports our Client Services team by ensuring all proposals are accurate, responsive, persuasive, and delivered on time. 

RESPONSIBILITIES

Document Preparation

• Build compliant proposal outlines in response to RFIs, RFQs, RFPs, SOWs, and other requests
• Write, format, and edit responsive and compelling technical proposal content for custom solutions, coordinating input from team members (minimal use of boilerplate)
• Work in a collaborative Google Workspace environment and ensure proper version control (proposals are delivered online)

Coordination and Communication

• Serve as the central point of contact for all proposal-related activities
• Participate in win-strategy development as a valued advisor, understanding the nuances, issues, and value drivers
• Coordinate with internal team members, including managing their input during development and obtaining their feedback from review cycles
• Coordinate with external vendors to gather necessary estimates and information

Project Management

• Manage the overall response processes to ensure smooth workflow from pre-solicitation through award
• Build proposal development schedules, tasks, and assignments using TeamWork to ensure deadlines are met
• Continuously track and report on proposal status and issues
• Implement new processes as needed to ensure quality and on-time delivery

Quality Assurance

• Ensure compliance with RFP requirements and client portal submission requirements, communicating all requirements to team members
• Conduct final reviews of documents for grammar, formatting, and completeness
• Ensure all documents reflect the company’s branding and professional standards

Administrative Support

• Maintain a centralized repository of templates and past documents on Google Drive
• Assist in scheduling meetings, coordinating reviews, and obtaining approvals using Slack and Google Suite

QUALIFICATIONS

• Minimum of 2 years of experience managing, writing, and editing technical proposals in a collaborative team environment
• Work remotely, preferably within Texas for occasional meetings in Austin
• Strong organizational skills and process-oriented approach to proposal coordination
• Excellent written, verbal, and interpersonal communication skills
• Attention to detail and a high standard of accuracy
• Ability to work independently and manage time efficiently under the pressure of multiple proposal timelines
• Proficiency in collaboration tools such as Google Workspace, TeamWork, and Slack

BENEFITS

• Flexible part-time, remote work

If you meet the qualifications and are interested in joining our team, please submit your resume outlining your relevant experience and availability. We look forward to hearing from you!

Not appropriate for moonlighting

This job requires US work authorization.

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