Job Description

Our client is looking to fill the role of Corporate Receptionist / Admin Support.

• $75-80k plus discretionary bonus Temp To Perm

Responsibilities:

• Manage Microsoft Outlook for Senior leadership to include appointment calendar, email correspondence, tracking and filing, contacts, out of office and notes
• Filing to include electronic, hard copy and email.
• Facilitate smooth daily, weekly, monthly individual, departmental and corporate meeting prep, agendas, necessary documentation and recaps
• Assist with managing and track internal and corporate deadlines for the office.
• Understand internal reports, purchasing and invoice systems
• Assume responsibility for and execute special projects
• Sort incoming mail, create a log of all checks received and fill out deposit of checks
• Complete expense reports for monthly and one time purchases
• Assist office with creation of contracts, agreements, reports, and presentations
• Assist with sensitive personnel assessments, documentation, incentive tracking and merit increases
• Complete check requests for donations, capital and special events
• Answer multi-line telephone system, screen and direct calls
• Take and relay messages in the reception area
• Greet persons entering organization and direct guests to correct destination
• General administrative and clerical support
• Typing, filing, faxing
• Notify proper personnel of overnight deliveries
• Maintain conference room calendars and maintain company extension list
• Tidy and maintain reception area and conference rooms
• Proficient in Word, Excel, PowerPoint and Outlook

Qualifications:

• High School diploma or equivalent required and/or experience in a corporate office or a related field preferred.
• At least 1-3years of progressive experience in a hospitality, corporate or related field preferred.
• Computer knowledge/skills required.
• Flexible and long hours sometimes required.
• Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
• Ability to read, analyze, and interpret general business documents.
• Ability to write reports and business correspondence.
• Ability to effectively communicate information and respond to questions from managers, clients, guests, and the general public.
• Must be effective at listening to, understanding, and clarifying concerns raised by employees, managers and guests.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, verbal, diagram, or presentation form.
• Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
• Maintain a warm and friendly demeanor at all times.
• Receptionist, Administrative, and/or HR experience is a plus
• Knowledge of administrative and clerical procedures
• Knowledge of computers and relevant software applications
• Maintain a warm and friendly demeanor at all times.
• Maintain high standards of personal appearance and grooming.
• Must be able to maintain confidentiality of information.

If you meet the required qualifications and are interested in this role, please apply today.

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