Job Description

Our client, an established international art business, is seeking a Registrar to join their Miami-based team. This role is integral to managing logistics, documentation, and the safe movement of artworks across global locations. The successful candidate will work closely with colleagues in the US and overseas to support an active programme of exhibitions, consignments, and art fairs.

Responsibilities

• Maintain precise and up-to-date records for all artworks, including provenance, condition, and location details, within internal databases such as Artlogic.
• Prepare and track consignment and loan documentation, supporting post-sale and post-loan logistics as required.
• Liaise with shippers, storage facilities, and insurance providers to ensure artworks are handled, packed, and transported to museum standards.
• Coordinate all domestic and international shipments, including packing, crating, customs clearance, and scheduling.
• Receive and review condition reports from transporters, conservators, and institutions, ensuring documentation is accurately archived.
• Supervise artwork movements for exhibitions, fairs, and private or institutional loans, ensuring timely and secure handling.
• Collaborate with international colleagues to align schedules, share documentation, and maintain consistent registrarial standards across projects.
• Assist with inventory audits, reports, and updates to ensure accuracy and accountability across all artwork records.

Requirements

• Bachelor’s degree in Art History, Museum Studies, Arts Administration, or a related field.
• At least one year of relevant experience in a gallery, museum, or fine art logistics company.
• Strong understanding of international art transport, customs requirements, and professional art handling standards.
• Excellent attention to detail and the ability to manage multiple priorities within tight deadlines.
• Proficiency in Artlogic, ArtBase, or similar inventory management platforms, along with standard office software.
• Clear and professional communication skills, with experience collaborating across international teams.
• Fluency in English; additional languages are beneficial.

If this sounds like you, please send your resume and get in touch.

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