Job Description

Title: Senior Executive Assistant

Office Policy: Hybrid Schedule

Salary: $110-120K + bonus

Position Overview:

The Senior Executive Assistant will play a critical role in ensuring the smooth operation of our executive office. This position requires a proactive, organized, and detail-oriented individual with exceptional communication skills and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Provide executive-level administrative support to C-suite executives, including calendar management, travel arrangements, and meeting coordination.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Serve as a liaison between executives and internal/external stakeholders, ensuring effective communication and collaboration.
• Organize and prioritize incoming requests and inquiries, exercising discretion and confidentiality at all times.
• Coordinate logistics for meetings, conferences, and special events, including venue selection, catering, and materials preparation.
• Conduct research and compile data to support executive decision-making.
• Manage special projects and initiatives as assigned, ensuring timely completion and alignment with company goals.
• Maintain an organized filing system and ensure that all documentation is accurate and up to date.

Qualifications:

• Bachelor’s degree in Business Administration, Communications, or a related field.
• Minimum of 7+ years of experience supporting C-level executives in a fast-paced corporate environment.
• Proven ability to manage multiple tasks and projects simultaneously while maintaining attention to detail.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills, with the ability to interact professionally with stakeholders at all levels.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to maintain confidentiality and exercise discretion in all aspects of the role.
• Positive attitude, flexibility, and a willingness to learn and adapt in a dynamic work environment.

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