Job Description

About WE Family Offices:

With offices in New York and Miami, WE Family Offices is an award-winning independent, family office firm serving single family offices and ultra-high net worth families. The firm addresses the real-life wealth challenges families face. WE works with each family to help create a unique wealth enterprise to manage their wealth as they would a well-run company, helping them to effectively preserve, grow, and protect their wealth. WE is an independent advisory firm and is also one of just 30 firms listed on the Institute for the Fiduciary Standard’s Real Fiduciary™ Advisor Registry. To underscore their commitment to putting clients’ interests first, WE has become a Certified B Corporation, providing external validation of the firm’s commitment to balancing profit with purpose.

Role Description:

We are seeking a highly organized and proactive Wealth Administration Specialist to join one of our dynamic Advisor teams. In this role, you will help support ultra-high-net-worth (UHNW) client families, managing daily operations and assisting in key wealth administration projects and tasks. 

The Wealth Administration Specialist will oversee cash management, tax filing preparations, investment-related projects, and various operational matters, ensuring client solutions are executed efficiently and in a timely manner. This role requires strong attention to detail, problem-solving skills, and a proactive approach to managing pending items and ensuring timely and accurate completion.

Essential Duties & Responsibilities

Client Account and Transaction Management:

• Prepare and manage the implementation of letters of direction (LODs).
• Facilitate client account openings across multiple financial institutions, ensuring compliance with Know Your Customer (KYC) requirements.
• Manage client private equity subscriptions, capital calls, and distributions.
• Oversee the onboarding of client accounts into Addepar.

Financial & Investment Administration:

• Monitor Canoe Intelligence reports for capital call notices.
• Obtain monthly statements from client’s custodians and other information as needed and requested by the Reconciliations Team
• Prepare cash flow reports, classify transactions, and create financial summaries using Excel and pivot tables.
• Assist in gathering and organizing tax-related documents for CPA firms and manage ongoing communication.

Operational & Administrative Support:

• Assists the Advisor team in executing clients’ requests and ensure timely follow-up and completion.
• Implement and track action items from meetings.
• Maintain and standardize document storage in client folders for consistency and accessibility.
• Prepare quarterly invoices for clients.
• Schedule and coordinate calls and meetings for the Advisor Team

Preferred General Skills:

• Detail-oriented, have excellent organizational skills, and a habit of follow-up on tasks until completed
• Highly organized and capable of managing multiple priorities effectively.
• Excellent communication skills, both written and verbal.
• Self-motivated, proactive, and able to work independently
• Ability to work efficiently under tight deadlines

Reecommended technical knowledge & skills:

• Proficient in Microsoft Word, Excel, PowerPoint and Adobe Acrobat
• Bachelor’s degree (business, finance, economics or related field)
• Minimum of 5 years of experience in financial services industry, preferably in a client service role
• Experience with Addepar reporting software a plus

WE Family Offices, LLC is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, disability status, or any other protected characteristic as outlined by federal, state, or local laws.

Job Tags

Similar Jobs