Job Description

A new job is a big decision. Don’t work just anywhere. Be Selective.

OUR BUSINESS

Our business is creating exceptional event experiences - globally. With one exception - we don't support Antarctica, at least not yet. We are a 100% virtual company.

OUR CULTURE

We share a common set of values. Our leaders actively invite us to voice unique ideas and diverse perspectives. If that sounds appealing, we think you would feel inspired on our team to achieve and be rewarded for extraordinary results.

OUR MISSION

Plan and execute events that exceed customer expectations pursuant to Miller Tanner Associates (MTA) standards.

THE OPPORTUNITY

Plan and execute events that meet or exceed client expectations pursuant to Miller Tanner Associates (MTA) standards.

Duties & Responsibilities

Ideation & Innovation

• Partner with client(s) and relevant stakeholders to understand event needs (F2F, Hybrid or Virtual) and develop into full scope project plan.
• Ensure optimal solutions are offered to clients through a thorough understanding of MTA products and services.
• Contribute innovative solutions internally to support continued advancement of MTA product/service offerings and resources.
  

Project Management

• Develop and manage project timeline from concept through completion.
• Manage internal team, inclusive of full-time and contract staff; task delegation, as appropriate, ensuring planning timeline goals are met and live event is executed successfully.
• Manage vendor partnerships during planning and live event including, but not limited to hotel, ground transportation, travel, production/technology, translation, shipping, etc.
  

Financial/Compliance Management

• Manage high figure budgets and financial reconciliation of all event-related expenses
• Partner with Chief Compliance Officer to ensure event activities adhere to all relevant regulations/guidelines/policies as required
  • Complete mandatory training assignments on time and as directed
  • Adherence to company's policies, procedures, and security controls
• Uphold terms from MTA Client Master Service Agreements and Vendor Third-Party Agreements.
  

Security and Data Protection

• Adhere to all MTA policies and procedures related to security controls for the protection of personal and sensitive data and all confidential information. Personal and Sensitive Data is defined as such by GDPR: Confidential information is defined as all data, documents, or materials, in any form or medium, provided to the company that could reasonably be expected to be proprietary to a client or sponsor; confidential information includes, but is not limited to, any information concerning or relating to the property, products, technology, business and affairs of that client or Sponsors.
  • Provide recommendations for improvements of MTA security controls.

Education, Knowledge & Experience

• Bachelor’s degree, or equivalent work experience
• 5-7 years’ experience in F2F event planning, 2-5 years’ experience in virtual event planning, with execution of large-scale conferences and events (500-1,000+ attendees)
• Additional experience in virtual events with an in depth understanding of live streaming and recorded production, speaker and/or talent management, and virtual event platforms
• Extremely proficient with virtual web conferencing platforms such as Zoom, Teams, and Webex
• Ability to navigate event software such as Cvent & SpotMe desired
• Proficiency in Microsoft Office Suite
  
• Adaptable to the ever-changing virtual landscape as a positive agent for change and team motivator
• Pharmaceutical Industry knowledge/experience desired, but not required
• Multilingual desired, but not required

Skills & Qualifications

• Excellent written and oral communication skills
• Excellent analytical, critical, and abstract reasoning skills
• Excellent organization skills and attention to detail
• Creative, out-of-the-box thinker
• Time management and ability to prioritize workload
• Strongly self-disciplined; thrives in virtual team environment
• Ability to work across multiple time zones and relate to diverse cultures
• This position requires approximately 25% domestic and international travel on an annual basis

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