Job Description

Are you a proactive, highly organized professional with a talent for managing executive-level operations and governance activities? A healthcare-focused nonprofit is seeking a temporary-to-hire Executive Assistant to provide blended top-tier administrative and project management support to the C-suite, executive leadership team, and extended board members. If you have experience supporting senior leaders, coordinating high-profile meetings, and handling governance functions with precision, this could be the opportunity for you.

Key Responsibilities:

• Oversee scheduling and calendar management for the CEO and senior leadership, ensuring seamless coordination of virtual and in-person meetings.
• Serve as the primary staff contact for governance committees, handling meeting logistics, materials preparation, and follow-up action items.
• Manage board meeting preparation, including assembling reports, organizing agendas, and ensuring presenters are ready.
• Provide virtual and onsite meeting support, from A/V setup to recording proceedings and coordinating travel logistics.
• Facilitate communications and document management for executive leadership, ensuring accuracy and alignment with organizational goals.
• Support special projects, governance initiatives, and executive office operations with a detail-oriented, solutions-focused approach.

Why You’ll Love Working Here:

• Collaborative nonprofit with a focus on advancing healthcare initiatives.
• This role provides primarily remote work, with occasional in-office needs.
• Requires travel throughout the year to meet quarterly in-person needs.

What We’re Looking For:

• Experienced in executive support. You have at least three years of experience assisting C-suite executives, board leadership, or governance committees in a nonprofit or adjacent environment.
• Forward-thinking and adaptable. You anticipate needs, solve problems proactively, and keep leadership one step ahead.
• Organized. You thrive in managing multiple priorities, from board meetings to executive scheduling.
• An excellent communicator. Your written and verbal communication skills ensure clarity and professionalism in all interactions.
• A multitasker under pressure. Whether juggling meeting logistics or handling confidential information, you work efficiently with composure.

To apply, please send a resume to apply@hawthornelane.com

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Job Tags

Similar Jobs