Job Description

Our client, a luxury womenswear label based in Miami, FL, is looking for an Office Assistant to join their team!

Role Overview

We are seeking a reliable and professional Office Assistant to join its corporate office team based in Miami. The successful candidate will be the first point of contact for all visitors to the office and will also provide administrative support to various departments and executives within the organization. The individual in this role must be sensitive to our departmental needs, and have good working relationships when interacting with other team members and partners.

Key Responsibilities

• Greet and welcome visitors to the office in a friendly and professional manner.
• Manage the reception area, including answering phone calls, responding to emails, and handling mail and deliveries.
• Maintain a tidy and organized reception area and conference rooms.
• Schedule appointments and coordinate meetings.
• Assist with general administrative tasks, such as filing, data entry, and record keeping.
• Monitor and manage office supply inventory, including ordering supplies as needed.
• Coordinate and plan corporate events, such as meetings and company-wide celebrations.
• Provide support to various departments and executives within the organization, as needed.
• Handle confidential information and maintain strict confidentiality at all times.
• Perform other duties as assigned.

Qualifications

• 2-4 years of experience in a similar role preferred.
• Background in the fashion industry, or event planning highly appreciated.
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Proficient in Microsoft Office, particularly Excel and Word.
• Ability to work independently and as part of a team.
• Professional demeanor and appearance.
• Valid Driver's License required

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