Job Description

Our client is hiring an Executive Assistant / Office Manager to support our CEO and play a crucial role in maintaining an efficient, comfortable, and productive work environment for our team. You’ll oversee office operations, facilities management, and assist the designers and builders of our new office with special projects. This is a full-time, on-site position that requires a technically savvy individual with at least five years of experience.

• Executive Assistant
  • Manage executive calendar including scheduling meetings and appointments.
  • Handle travel arrangements.
  • Process expense reports and reimbursements.
  • Prepare and distribute meetings agendas and minutes.
  • Act as a liaison between the CEO and internal teams and external contacts.
• Facilities Management
  • Coordinate and oversee all office repairs and services.
  • Manage relationships with vendors and service providers.
  • Ensure the office environment is safe, functional, and well-maintained.
• Office Administration
  • Handle incoming and outgoing mail and deliveries.
  • Manage inventory and order office supplies as needed.
  • Adhere to office policies and procedures.
  • Oversee office technology systems and troubleshoot basic IT issues.
  • Manage office budget, track expenses and file documentation.
• Manage Special Projects
  • Assist with office design and construction projects including determining requirements, ordering materials, and working with vendors to get quotes and ensure delivery/implementation is on time and within budget.

• 5+ years of experience in executive assistant, office management or similar role.
• Strong project and time management skills.
• Experience using a variety of software to complete tasks – MS Office, Concur, etc.
• Excellent organizational, problem-solving and decision-making skills.
• Exceptional communication and interpersonal skills with a collaborative approach.
• Must be available to work full-time, on-site in Kamas, UT and then move to new office in Heber City, UT.
• Ability to lift up to 50 pounds and move office furniture when necessary.
• Flexibility to occasionally work outside normal business hours for urgent repairs or projects.
  

• Matching 401k up to 4% with immediate vesting.
• Healthcare premiums covered at 80% for you and your family with HSA and FSA options.
• Supplemental Term Life, Employee Assistance Programs (EAD), and more.
• Hire to Retire philosophy that includes personal career development plans.
• Bonuses based on company and personal performance.

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