Senior Administrative Assistant Job at Meet Life Sciences, Acton, MA

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  • Meet Life Sciences
  • Acton, MA

Job Description

Job Summary:

We’re looking for a highly organized and detail-oriented Senior Administrative Assistant to support three Vice Presidents within the US Commercial team. This role plays a key part in managing calendars, coordinating complex meetings and travel, and supporting key initiatives for leadership across Planning, Marketing, and Market Access.

Responsibilities:

  • Provide high-level administrative support to three VPs, managing calendars, meetings, and confidential communication
  • Coordinate domestic and international travel and process expense reports using Concur
  • Plan and execute internal and external meetings and events, including venue sourcing, AV setup, catering, and guest logistics
  • Prepare agendas, pre-read materials, meeting minutes, and PowerPoint presentations
  • Collaborate with other executive assistants and internal teams to align on meeting logistics and timelines
  • Support purchase orders, invoices, and vendor management via SAP
  • Draft professional correspondence and assist with project coordination and special initiatives

Qualifications:

  • 5+ years of experience supporting senior management, ideally multiple executives
  • Proficient in Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint), with strong scheduling and document preparation skills
  • Hands-on experience with Concur, SAP, and event planning logistics

Job Tags

Work at office,

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